How to affiliate - Teams

Modified on Fri, 9 Jun, 2023 at 9:49 AM

Please note that affiliation is now team based and not club based as previous season

Before starting this process we would advise you go through the affiliation checklist

Please ensure you have Added any New Teams, Folded Teams, Edited Teams and ensured teams are in The Correct Leagues that you wish to Affiliate before commencing

To affiliate teams in the Club Portal, select the Teams tab on the left hand side

Click on 'Affiliate Teams'

You will then be presented with two screens providing information on Applying for Affiliation and What is Affiliation along with other useful information.

Click on 'Start Now'

TABLE OF CONTENTS

Club Details

On the Club Details page, if any areas state 'Action Required' or if any details are incorrect please click on 'Update' next to that area to complete or change this information.

At the bottom of the relevant pages there will be an option to go back to affiliation to continue

When all details are complete please tick the box to confirm they are accurate and then 'Next'

Select Teams

On the next page you will then be able to select the teams that you wish to affiliate

You will only be able to select the teams that meet the requirements. If they are missing a Team ground, Officials or Qualifications you will not be able to select those teams.

The system will pre-select all teams that are able to be affiliated and you will need to de-select any that you do not wish to process yet.

If you are unable to select and affiliate teams not available you will need to update the relevant details/requirements in the portal prior to being able to affiliate these teams. For example if you recognise one of the competitions is wrong you will need to go back to the teams tab and change the league.

The price set by your County FA for each team to affiliate will be shown on this page for reference.

When you have selected the teams that you wish to affiliate please click on 'Next' in the top right hand corner.

You will then need to purchase or upload evidence of your Clubs Public Liability Insurance

Club Insurance

Purchase Club Insurance (Public Liability) Cover from County FA

If you wish to purchase your club insurance from your County FA please click on the top option and then click 'Next'

You will then be provided with a list of the insurance products the County FA have provided on behalf of their insurance partner.

You can view the PDF documents of these products by clicking on 'View Insurance Documents' and selecting the product

Select the cover that you wish to purchase by using the radial options on the left hand side and then click 'Next'

Upload evidence of Club Insurance (Public Liability) Cover purchased from another insurance provider

If you wish to purchase your club insurance from your another provider, or if your County FA does not provide cover, please click on the bottom option and then click 'Next'

You will then need to upload the proof of cover document, this will then be displayed on the page.

Once uploaded please select the box to confirm it meets the minimum criteria and then click 'Next'

You will then need to purchase or upload evidence of your clubs team insurance

Team Insurance

Purchase Team Insurance (Personal Accident) Cover from County FA

If you wish to purchase your club insurance from your County FA please click on the top option and then click 'Next'

You will then be provided with a list of the teams that you are affiliating

Teams in the National League System Steps 1-4 will not need to complete this step as this is managed by their leagues

You can view the PDF documents of these products by clicking on 'View Insurance Documents' and selecting the product

To select a product you will need to select one of the teams you are purchasing the cover for on the left hand side

After you have selected a team you will be able to select the cover that you require for this team, the prices of the cover are also shown for information.

After you have selected the appropriate level of cover you will then have the option to apply this cover to all of the teams that this can be purchased for.

Once completed click 'Save'

You will then be directed back to the page listing all of the teams.

This will now show the name of the insurance product next to the teams that it has been applied to, you can then select another team if you need to change this or if you need to add a different level of cover.

When all teams that require cover have been selected you will be able to click on 'Next' to proceed

Upload evidence of Team Insurance (Personal Accident) Cover purchased from another insurance provider

If you wish to purchase your team insurance from your another provider, or if your County FA does not provide cover, please click on the bottom option and then click 'Next'

You will then need to upload the proof of cover document, this will then be displayed on the page.

Once uploaded please select the box to confirm it meets the minimum criteria and then click 'Next'

Summary

You will then be directed to the Summary page

On this page you will be able to select any 'Other Products' that you County FA may offer such as Benevolent Fund and/or equipment

On the right hand side you will see a breakdown of the cost of your affiliation including VAT

If your club can be auto-affiliated you will then be able to proceed to make the payment

When you have checked all of your details please click on 'Proceed to Payment'

You will then be redirected to the Payments Tab and will be able to Pay the Invoice

An affiliation will need to be reviewed by your County If any of the following apply 
1. Your club has outstanding debts 2. You have uploaded insurance documents 3. Your Club Welfare Officer has not completed the Welfare Officer Course

If your affiliation needs to be reviewed by the County FA you will then need to select 'Submit'

When the County FA have reviewed your submission they will either Approve or Reject the submission.

You will receive an email advising you that your submission has been approved and you can go to the Payments tab to Pay the Invoice

If your submission has been rejected you will receive an email with the reasons why and will then be able to make the amendments and re-submit your application.